Job Openings Current Positions Available
Museum: Crocker Art Museum
Position: Director of Advancement (full time)
Date Posted: 3/19/18
The Major Gifts Officer is responsible for developing and implementing strategies for securing financial support from a portfolio of current donors and donor prospects. Responsibilities include identifying, qualifying, cultivating, soliciting, and stewarding individual major donors. Works independently and as a member of the development team.
RESPONSIBILITIES AND DUTIES:
Specific duties include, but are not limited to, the following:
- Conduct prospect research to identify new donors and donors with the potential to increase giving levels.
- Cultivate, solicit and steward major gifts from a portfolio of at least 150 actively managed prospects.
- Conduct and report on a minimum of 100 face-to-face meetings per year.
- Work with development staff to establish and monitor long-term strategic goals related to fund development.
- In partnership with development staff, create and sustain donor stewardship goals for all actively managed prospects.
- Work closely with gift processing staff to ensure proper acknowledgements of gifts (excludes general membership gifts) are processed and mailed within 48 hours of receipt.
- Work alongside appropriate staff on annual giving donor wall Artletter donor listings, annual report donor listings, and other stewardship activities for donor recognition purposes.
- Contribute to general communications, including the writing, editing and producing of content for solicitation letters and proposals, stewardship letters and communication, the Museum publication, ArtLetter and other fundraising and stewardship collateral.
- Document and track all donor activity/proposals in development information system – Raiser’s Edge, Blackbaud.
- Maintain working knowledge of Museum exhibitions and programs and be able to articulate case for support to donors.
- Attend appropriate and important community, civic and social events/activities.
SPECIALIZED KNOWLEDGE, SKILLS AND QUALIFICATIONS:
- Bachelor’s degree and/or equivalent work experience required.
- Minimum three (3) years of development experience focused on major gift solicitation.
- Proven track record of personally soliciting for and closing major gifts.
- Outstanding interpersonal skills and the ability to work in a team environment.
- Ability to work with a variety of constituencies, including high net worth donors, volunteers, trustees and fundraising staff.
- Superior written and verbal communication skills.
- Must demonstrate the ability to successfully plan and achieve short-term and long-term fundraising goals.
- Ability to work independently and be self-motivated, utilizing a high level of initiative, judgment, and critical thinking skills.
- Ability to manage confidential information.
- Demonstrated experience with Raiser’s Edge donor management software, Excel and Word
- Demonstrated ability to be responsive to deadlines managing and completing multiple projects simultaneously in fast-paced, demanding environment.
- Knowledge of fundraising policies and procedures.
- Requires flexible schedule, including some weekend and evening work.
- Must be able to travel throughout Sacramento region.
Applicants are invited to email a cover letter and resume to email@example.com.
Museum: Fairytale Town
Position: Marketing & Sponsorship Coordinator
Date Posted: 3/13/19
The Marketing & Sponsorship Coordinator oversees projects within the Marketing Department, working closely with the Marketing & Membership Manager to ensure activities develop and broaden existing and new audiences. The Coordinator is primarily responsible for online communications, including the website and social media, as well as print communication and Fairytale Town’s sponsorship program.
Job Duties: Duties may include but are not limited to:
- Manage online activities to involve new and existing audiences.
- Oversee Fairytale Town’s social media marketing efforts, including content schedule and creation. May also assist with social media for the Sacramento Adventure Playground.
- Maintain the websites for both Fairytale Town and the Sacramento Adventure Playground, including drafting content and making updates as needed.
- Draft, design and manage email marketing efforts, including managing content schedule and contact lists.
- Manage production of the Humpty Herald, Fairytale Town’s biannual newsletter. Coordinate deadlines and text, ensuring the publication stays on deadline. Edit/write articles for the newsletter. Work with various departments to finalize content, including text and images. Plan editorial calendar and organize space layout.
- Project manage other collateral projects as needed.
- Write, distribute, and follow-up on calendar releases sent to relevant media outlets throughout the park’s market area.
- Solicit and coordinate sponsorships for Fairytale Town’s events and programs, including drafting proposals, communicating with prospects as well as long-standing sponsors, and communicating event logistics to sponsors. Work with appropriate team members to ensure sponsorship benefits are fulfilled. Send post-event sponsorship thank you letters and reports.
- Coordinate the Tales & Ales Brewfest annual fundraiser, including working with the event contractor and Tales & Ales Planning Committee. Oversee special event budget. Tales & Ales is held annually in August.
- Assist the Manager in coordinating press, photo and editorial opportunities, as needed.
- Ensure Fairytale Town brand and image standards are maintained.
- Participate in park programs and events on evenings and weekends, as needed.
Job Skills/Experience Requirements:
- Ability to handle multiple tasks in deadline-driven environment often having to shift deadline-oriented projects for last-minute urgent requests. Manage projects from conception through completion, working interdepartmentally to meet deadlines.
- Strong writing, communication, and organizational skills with the ability to write for a variety of audiences.
- Strong computer skills and advanced working knowledge of online software and tools, including website publishing programs, social media sites, and video editing programs. Knowledge of design programs a plus.
Job Skills Desired:
- Experience with a nonprofit organization.
Education / Certifications:
- A. in marketing, public relations, or communications completed or in progress.
- This is a part-time position with a minimum of 24 hours.
- Flexible schedule and ability to work weekends and occasionally evenings, holidays and weekends for special events, especially when sponsors are present.
- Possession of a valid California driver’s license and reliable transportation.
- Ability to lift 25 pounds.
- Ability to sit or stand for extended periods of time.
- Able to work around and in close contact with animals daily.
How to Apply:
Submit a cover letter and resume to Sherri Adams, Human Resources Specialist, at firstname.lastname@example.org. No phone calls.
Museum: Crocker Art Museum
Position: Visitor Services Representative
Department: Visitor Services
Supervisor: Manager of Visitor Services
Employment Status: Part-time/Non-exempt
Applicants must be available Thursdays 2:45-9:45pm
Date Posted: 3/7/19
Visitor Services Representatives promote an engaging visitor experience while enforcing Museum procedures and ensuring the visitor’s first and last impressions of their experience at the Museum is a positive one. Visitor Services Representatives provide excellent customer service and have good working knowledge of the Crocker exhibitions, programs, and facilities. They assist with visitor greetings and orientation and think creatively when faced with day-to-day scenarios. Visitor Services Representatives are cross-trained in customer service and sales, clerical tasks, museum exhibitions, and programs.
RESPONSIBILITIES AND DUTIES:
- Maintain a professional and courteous manner at all times.
Act as information resource for visitors and members and have a complete understanding of Museum activities.
- Use ticketing system to process the sales of admission tickets and program registration.
- Sell memberships based on an understanding of and ability to communicate the benefits of different membership levels. Attaining goals for these sales is considered in the employee’s annual performance appraisal.
- Greet Museum visitors and answer general questions about Sacramento and the region.
- Receive visitor complaints and help provide solutions for issues that may arise.
- Understand and administer Museum policies regarding photography, items allowed in the galleries, coat check, etc.
- Replenish materials for interactive gallery space, Tot Land, and collateral racks.
- Follow procedures outlined in the VSR Handbook regarding opening/closing ticketing stations.
- Sell and distribute audio guides to visitors and explain their use.
- Maintain a clean, organized, and professional workspace.
Other duties as assigned.
SPECIALIZED KNOWLEDGE, SKILLS, AND QUALIFICATIONS:
Qualified candidates should enjoy working with the public and possess excellent interpersonal and communication skills, flexibility to remain professional in stressful circumstances, and problem solve on the spot. Experience working in museums or other arts related organizations is recommended. Working with point of sales systems, specifically Counterpoint, is recommended.
Museum: Crocker Art Museum
Position: Content Coordinator
Department: Marketing & Communications
Supervisor: Assistant Director of Marketing & Communications
Employment Status: Full-time/Non-exempt
Date Posted: 3/7/19
The Content Coordinator works under the general supervision of the Assistant Director of Marketing & Communications and is responsible for assisting with the implementation of the Museum’s external communications strategies. This primarily includes content editing, copy editing, writing, and disseminating mass communications. This position must exercise discretion and independent judgement to manage the voice of the institution in real time.
RESPONSIBILITIES AND DUTIES:
Specific duties include, but are not limited to the following:
Serve as primary support editor and writer for museum publications and products
Develop content calendars for blog and social media
Moderate and update @crockerart social media channels
Blog for crockerart.org
Generate and deploy eNews via Mailchimp.
Maintain and update subscription lists for segmented eNews.
Pitch, write, and/or assign editorial and sponsored content
Write sales copy for website landing pages
Please note that these are general areas of responsibilities and duties. A schedule of goals more specific in nature is developed during the onboarding process and is assessed during the annual Performance Appraisal process.
SPECIALIZED KNOWLEDGE, SKILLS, AND QUALIFICATIONS:
- Candidate must have outstanding verbal and written communications skills, along with impressive abilities to organize and manage work flow
- Must have a bachelor’s degree or 2+ years experience in marketing, communications, journalism, advertising, or related field
- Must be capable and driven to work in a fast, complex environment
Museum: California State Railroad Museum Foundation
Position: Director of Events & Marketing (full-time)
Date Posted: 2/15/19
In this newly created Foundation position, the CSRMF Director of Events and Marketing reports to the President and CEO and works closely with Foundation staff, Museum Docents, Sacramento Southern Railroad Volunteers and State Parks staff. The Director of Events and Marketing supervises the Events Coordinator and the Programs/Marketing Coordinator and other volunteers/interns as needed. The reporting location is 106 K Street, Suite 200 in Old Sacramento and complimentary daily parking is available directly behind the California State Railroad Museum. Responsibilities of this senior executive role include high-level event strategy development and implementation and we require significant technical event management experience as well as outstanding interpersonal skills and a true commitment to Foundation team members, all Volunteers and Docents and State Parks staff.
Types of events included within the portfolio of the Director of Events and Marketing include:
- Membership and Volunteer Appreciation
- Fundraising Opportunities in the Museum and with the Sacramento Southern Railroad
- Themed Excursion Trains (Spookomotive and Farm to Fork Trains)
- The Polar ExpressTM excursion train ride. This large multi-day event is staged during the holiday season in Old Sacramento and is the number one fundraising event for the Foundation. Significant hours are required and a sample list of duties include oversight of ticket sales, volunteer coordination and hospitality, passenger station entertainment and on-board entertainment coordination, contracts for cookies and cocoa, lighting and security services and coordination of all paperwork and permits with California State Parks among other things.
- Other events and industry conference coordination as needed
Types of Marketing projects included within the portfolio of the Director of Events and Marketing include:
- Project management and oversight of the marketing contractor and the public relations contractor
- Management of email member newsletters (2 times a month)
- Oversight of member email campaigns as needed (estimated 1-2 monthly)
- Social media execution
- Website updates (CSRM, Railtown, Docent Website)
- Creation of Marketing Calendars (CSRM and Railtown)
Examples of Essential Duties:
- Develop key tracking templates to ensure schedules, budgets and deadlines are met
- In coordination with the Foundation Director of Development support event sponsor solicitation and fulfillment
- In coordination with the President and CEO and outside marketing contractors, identify the event promotion schedule
- Serve as lead staff member with vendors, speakers and volunteers on all event-related matters
- With the support of the Events Coordinator, prepare signage, nametags, event materials, notebooks, packages, gift bags, registrations lists, seating cards, etc.
- Coordinate all event logistics including audio visual, meals, transportation schedules, etc.
- Coordinate on-site production of events and coordinate clean-up as necessary
- Establish and maintain a usable and well-communicated schedule for all phases of the event
- Communicate project progress, expectations, timelines, milestones and other key project metrics to team members
Preferred candidate will possess the following qualities:
- Strong interpersonal skills and have demonstrated success working with volunteers and large teams
- Understand, appreciate and thrive in a team environment with business partners, volunteers, managers and Board members
- Be highly organized and detail-oriented, with a logical approach to event management and be comfortable managing multiple priorities
- Have 8-10 years of event management experience
- Have demonstrated skills in a variety of marketing areas such as writing, editing, public relations and social media
- Impeccable written and oral communication skills
- Prior experience with a website content management system is important
- Have strong budgeting skills
- Be able to respond to changing situations in a flexible manner to meet current needs
- Possess efficient computer skills, including the ability to use Microsoft Office and experience with database software is a plus
- Be able to work independently, exercising good judgement and professionalism
- Must be willing to work weekends and holidays
Salary range for this leadership position is $65K – $75K depending upon experience. Benefits package includes free parking, three weeks of paid vacation, 90% coverage of medical insurance and full coverage of vision and dental insurance and a 401K retirement plan.
How to Apply
Cover letters and resumes will be accepted until Friday, March 8th with interviews of selected candidates expected to occur on March 13th. Please send your submission by email to Cheryl Marcell, President and CEO at email@example.com.
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Museum: Powerhouse Science Center
Position: Accountant I
Date Posted: 11/20/18
This position is classified as 40 hours per week (full time); non-exempt
$17.00 to $22.00 (Annual Range: $35,356 to $45,760)
Under general supervision, the Accountant I is primarily responsible for processing and posting a variety of accounting transactions including but not limited to: invoices in the Accounts Payable process, Accounts Receivable transactions, and General Ledger data entry. Maintains accounting files (manual and electronic). Checks and verifies accounting data; enters data into computerized accounting systems and uses system to research questions and generate reports. Performs related general clerical duties.
Essential Duties and Responsibilities:
– Answers incoming calls and coordinates general accounting/finance department requests and questions
– Manages all aspects of day to day bookkeeping and accounting processes including but not limited to: A/P, A/R, payroll, journal entries, and bank reconciliation in accordance to GAAP.
– Processes invoices and check requests into the general ledger
– Print checks and check register reports and other Accounts Payable related reports
– Maintains and prepares the reconciliations of accounts payables
– Receives and deposits all organizational revenue
– Processes receipts and other accounts receivable into the general ledger
– Maintain and prepares the reconciliations of accounts receivables
– Prepares Journal Entries for prepaid expense, deferred revenue and payroll cash accounts
– Responsible for overall general ledger maintenance and account analysis
– Prepares monthly bank and end of month general ledger account reconciliations
– Executes bi-monthly payroll activities using a 3rd party payroll service provider
– Performs annual 1099 reporting process for vendors
– Prepares quarterly sales tax reports
– Maintains efficient and organized filing system for financial records
– Assists the Director of Finance in preparing the annual budget, monthly and quarterly financial reports, including standard financial reports, budget vs. actual reports and grant-specific financial reports
– Provide support to directors and program managers requesting financial information and analysis, including other support as needed.
– Assists in preparing for fiscal year-end audit and submission of Form 990 tax and related state filings.
– Maintains confidentiality and follows all established finance department procedures.
– The duties and responsibilities outlined above do not comprise a comprehensive list but are intended to provide a representation of the general nature and level of work performed by an employee in this capacity. The Powerhouse Science Center maintains the right to augment or delete duties and responsibilities as business dictates.
– Bachelor’s Degree or equivalent work experience
– 2-5 years’ experience in bookkeeping or accounting, including payroll, general ledger, accounts payable and accounts receivable
– Experience using Blackbaud Altru and Financial Edge software and associated payroll systems
– Experience in non-profit fund accounting
– Strong working knowledge of Excel, Word, and Access/database management software
– Proven command of editorial, grammatical, writing skills, and techniques
– Experience managing competing priorities and multiple deadlines
– Ability to work both independently and with a team
– Initiative to establish and maintain effective interpersonal relationships with Powerhouse employees, volunteers, visitors, donors, and community partners
– Well-developed organizational skills, time management skills, and attention to detail
– Good verbal and written communication skills
Functional Work Characteristics:
– Requires sufficient skills to work in a business environment, including organizing, coordinating, exercising daily decision-making, analyzing, and interpreting
– Requires effective eye-and-hand coordination and manual dexterity
– Requires standing and walking approximately 25% of the time, with regular need to perform physical actions that include sitting, stooping, kneeling, crouching, crawling, reaching, handling materials, pulling, carrying, and pushing
– May occasionally require lifting of various materials and equipment to a maximum of 50 pounds
– Most essential duties are performed in a museum and office environment with exposure to a variety of business equipment and other pertinent materials normally found in this type of work setting.
– Museum facilities may expose employee to high noise levels, temperature changes, gas and/or electrical exposure, unpredictable ventilation, dust, and physical obstacles.
– Work is normally performed in an area of limited privacy.
Employment Screening and Compliance:
– Background check required.
– Employee must comply with all organizational policies, especially those involving the safety of fellow workers, volunteers, and client/customers.
– Employee must maintain a current and valid driver’s license to perform work duties if position requires activities that require travel by motor vehicle, whether personal or company car.
Powerhouse Science Center IS AN EQUAL OPPORTUNITY EMPLOYER
This is a full-time salaried position with benefits, including vacation and sick leave, health plan, disability insurance, and 403(b) plan. Salary is commensurate with experience.
No phone calls, please. Applications will be accepted until the position is filled.
If you are interested in this position, please send a cover letter, resume along with three references to John Lowe, Director of Finance and Operations firstname.lastname@example.org